General

Q: What are my obligations as a scholarship recipient for Cancer and Careers’ 2020 Midwest Conference on Work & Cancer?
A: Cancer and Careers expects that as a 2020 scholarship recipient you will:.

• Read CAC’s Community Ambassador Guidelines and spread the word about our organization and the resources & programs we offer! 
• Enjoy attending the Midwest Conference on Work & Cancer, from 9:00 AM to 5:00 PM, on March 27th and be sure to sign in upon arrival and sign out before you leave. 
• Fill out the required evaluation form at the event.
• Provide CAC with a testimonial via email or fax following the Conference. A testimonial form and instructions for completion will be emailed to you the week after the event.

Q: Paying upfront for my transportation poses a financial hardship for me. Can CAC pay outright for my travel and/or hotel?
A: If the reimbursement process poses a financial hardship, please let us know by calling Sissy Silva, Program Coordinator, at 646-929-8040 with some background on your situation, and we will assess whether we can pay vendors directly.

Q: Do I need to register for the Conference?
A: No. In applying for a scholarship you have, by extension, registered for the Conference as well. So, you’re all set!

Q: I accepted my award but have not yet booked my travel, and now I can no longer attend the Conference. What should I do?
A: If you are no longer able to attend the Conference, please let us know as soon as possible by calling Sissy Silva, Program Coordinator, at 646-929-8040 so we can use these funds to extend a scholarship offer to someone else.

Q: To get reimbursed, I need to provide a testimonial. Will it be anonymous?
A: Absolutely! Just let us know that is your preference and we’ll make sure it is used anonymously.

Q: I cannot find train/bus/airfare or lodging for the amount I was awarded; what should I do?
A: If you cannot find fares or accommodations within your award amount and this creates a financial hardship, please email cancerandcareers@cew.org before making any purchases.

Q: Can I extend my stay in Chicago?
A: You are welcome to extend your stay in Chicago. However, should you choose to do so, Cancer and Careers will reimburse only for eligible travel and/or lodging expenses up to the award amount stated in your offer letter.

Q: Can I bring someone with me to Chicago?
A: Yes; you are welcome to bring a guest(s), provided they cover their own travel expenses. If your guest(s) plans to attend the Conference with you, he/she will need to pre-register for the event.

Q: Do I also need to complete the general registration form?
A: No. All scholarship applicants are automatically added to our registration list internally. If you do not receive a scholarship award, we will reach out to see if you will be joining us. However, any additional guests who were not awarded a scholarship must pre-register.

Travel

Q: Which airports are closest to the conference in Chicago?
A: The closest airports are Chicago O’Hare (ORD) and Chicago Midway (MDW).

Q: Do you reimburse for transportation to/from the airport?
A: No, we do not reimburse for transfers to/from the airport (or to/from the bus or train station).

Q: Will I be reimbursed if I drive?
A: If you choose to drive to the Conference, you are eligible to be reimbursed for the cost of gas, tolls, and parking up to the amount stated in your award letter.

Q: When will I be reimbursed for my travel?
A: We request that you send us a copy of your travel receipts immediately upon booking to ensure that your reimbursement check is mailed the week of April 27, 2020. Receipts for expenses incurred the week of the conference (gas, hotel, etc.) must be submitted no later than Monday, April 6, 2020.

For more information, please review the terms and conditions in your offer letter.

Lodging

Q: I was offered a lodging scholarship. Do I need to coordinate my own lodging?
A: Yes, you are responsible for booking your own hotel for your stay in Chicago. Cancer and Careers will reimburse you for the room and associated room taxes up to the amount stated on your award letter. Any incidentals (e.g., room service, minibar purchases, parking) or gratuities will not be reimbursed.